DENVER PUBLIC SCHOOLS

Challenge: Manual key management leading to lost keys

Managing keys across 200+ buildings is a significant challenge. The process was inefficient, frustrating, and raised security concerns for students, staff, and school assets. The keys were controlled manually, resulting in a waste of time and resources.

Facilities personnel spent many hours trying to manage keys manually, causing great frustration. In many cases, critical keys were not readily available when staff or contractors needed them, resulting in a cascade of multiple senior personnel, sometimes up to the superintendent, being recruited to locate them.

Solution: Automated key management system

To ensure school-wide safety and security, and to boost operational efficiency, DPS turned to Torus. With Torus cabinets strategically located across their many buildings, keys are always available when needed and secured when not in use.

DPS administrators now have complete control of who can access important keys, and when. If keys are not returned, a series of real-time notifications are sent from the Torus software ensuring accountability and prompt return of the keys. Now that their keys are automated, DPS is saving an enormous amount of time every year.